This dashboard is the live operating picture for Miami Beach Flagship — the same tracker used by the contractor's PM, the site superintendent, and the owner's representative to run the project. It consolidates the OAC meeting record, the critical-task register, the city inspection log, owner decisions, subcontractor buyout, the field control board, and the master schedule into one view. Use the tabs above to move between them; the search box filters the active tab.
| # | Category | Task | Owner | Status | Due | Source | Notes |
|---|---|---|---|---|---|---|---|
| 1.0 | ✅ RESOLVED | Gas revision — MEP Eng email approved 5/6, hard copies to follow | MEP Eng | ✅ APPROVED 5/6 | 5/6/2026 | OAC2 | CRITICAL MILESTONE. Gas revision was the master blocker. Walls can now proceed to close on 2nd floor. 2 signed/sealed hard copies still needed for city submission. |
| 2.0 | ✅ RESOLVED | HVAC pre-drywall walk — completed 5/6 with HVAC Lead | APM/Site Super | ✅ DONE 5/6 | 5/6/2026 | Task List + OAC2 | Walk complete. New punch list from walkthrough: bed 1 drain, access panels, VIP filter slot, bed 2 damper filter racks. Site Super working remaining items. |
| 3.0 | ✅ RESOLVED | Framing inspection — passed (except staff/service wing) | Site Super | ✅ PASSED (partial) | Prior | Inspections sheet | Passed except Staff Area/Service Wing. Service wing needs correction. |
| 4.0 | ✅ RESOLVED | City inspector — met, EOR engineer letter in progress | Site Super/APM | ✅ MET | 5/4/2026 | Task List | Met with inspector. Recall inspection of front stairs + at-grade landing slab needed. Site Super getting EOR structural engineer letter. |
| 5.0 | ✅ RESOLVED | Condensate lines — horizontal insulation materials arrived 5/1 | Site Super/HVAC Lead | ✅ Materials on site | 5/1/2026 | Task List | Materials arrived 5/1. Site Super making HVAC Lead insulate horizontal condensate lines. |
| 6.0 | ✅ RESOLVED | Remote AC sensors — locations given to HVAC Lead at 5/6 walkthrough | APM/Site Super | ✅ DONE | 5/6/2026 | Task List | Locations given to HVAC Lead at walkthrough. HVAC Lead will install. |
| 7.0 | ✅ RESOLVED | All fresh air dampers — HVAC Lead confirmed installed and working 5/6 | HVAC Lead | ✅ CONFIRMED | 5/6/2026 | Task List | Confirmed with HVAC Lead at walkthrough. |
| 8.0 | ✅ RESOLVED | Lighting Designer — exterior sconce locations marked outside massage balcony | APM/Site Super | ✅ DONE (low one pending) | 5/6/2026 | Task List | Done except low one on side of walkway. |
| 9.0 | ✅ RESOLVED | Return for guest bed 1 from corridor — the PE approved, in progress | Site Super | ✅ In Progress | ASAP | Task List | the PE approved. Site Super in progress. Also needs to draw from hallway plenum per the engineer. |
| 10.0 | 🔴 CRITICAL | Wellness Center HVAC — upsize to 3 ton, new condenser (DECIDE 5/13) | APM/MEP Eng | Open — Awaiting Calcs | 5/13/2026 | OAC2 | Existing 1.5 ton vs ~33K BTU load. New condenser + MEP revision required. the PE + MEP consultant running calculations. Keep ceiling open. |
| 11.0 | 🔴 CRITICAL | Gas revision hard copies — 2 signed/sealed to city | MEP Eng | Open | ASAP | OAC2 | Email approved 5/6. City still needs 2 signed and sealed hard copies submitted. |
| 12.0 | 🔴 CRITICAL | Roof HVAC isolators — Mech Eng draft → HVAC Lead review → EOR stamp → city | PM/APM | In Progress | ASAP | OAC2 | PM reviewing draft with HVAC Lead. Then EOR stamp. Then process with city. |
| 13.0 | 🔴 CRITICAL | His & Hers stone — GC needs area list for shop drawings | PM | Open | ASAP | Task List | GC wants list of which bathrooms get stone first to start shop drawings. PM to make 2nd floor slab area list and email GC + APM. |
| 14.0 | 🔴 CRITICAL | Interior painting — pricing proposal under review (Owner Rep confirmed) | APM/PM | Open — Action Required | ASAP | OAC2 + Owner Rep 5/4 | Leveling doc to ownership this week. Painting Sub ~$10K cheaper, fewer COs. If declined: remove closets or third bid. |
| 15.0 | 🔴 CRITICAL | Front stairs — recall inspection, EOR engineer letter | Site Super | Open | ASAP | Task List | City inspector needs evidence. Site Super getting EOR structural engineer letter. |
| 16.0 | 🔴 CRITICAL | Floor boxes — eliminate wellness boxes pending MEP revision | APM/PM | Partial Approval | ASAP | OAC2 5/6 | Approved by Owner Rep except wellness room. Cannot finalize until wellness MEP revision done. |
| 17.0 | 🔴 CRITICAL | Wellness center MEP revision (240V? No hyperbaric?) | MEP Eng/the PE | Open | 5/13/2026 | OAC1 + OAC2 | MEP revision required for wellness room electrical. MEP Eng following up with the PE. MEP consultant comments 5/6. |
| 18.0 | 🔴 CRITICAL | HVAC HVAC Lead punch list from 5/6 walk — 4 items | HVAC Lead/Site Super | Open | 5/13/2026 | Task List walkthrough results | 1) Bed 1 drain blocking filter 2) Relocate access panels bed 1 & 3 3) VIP suite filter slot (Fab Lead) 4) Bed 2 damper blocking filter racks — Fab Lead to change all ceiling AHU filter racks. |
| 19.0 | 🔴 CRITICAL | Bed 3 service wing framing — failed inspection, correction needed | Site Super | Open | ASAP | Inspections sheet | Framing inspection passed except staff/service wing. Correct and recall. |
| 20.0 | 🔴 CRITICAL | Plumbing sub — formal notice still required | APM/PM | Open | ASAP | Site Super control board | Pattern documented. Escalation path under review. |
| 21.0 | 🟠 HIGH | Carousel mock-up — 5/7 at 2pm (Fab Lead bending metal bar) | APM/Fab Lead/Interiors Lead | Scheduled | 5/7/2026 | OAC2 | Brass inlay edge detail + deflection assessment with black tile. Interiors Lead reviewing. Written confirmation of pricing + credit needed. |
| 22.0 | 🟠 HIGH | 2nd floor soffit alignment issues — site walk 5/7 | Site Super/APM | Scheduled | 5/7/2026 | OAC2 | Owner videos flagged misalignments. Resolve during site walk. Document corrective actions. |
| 23.0 | 🟠 HIGH | Facade Lead on site 5/7 to discuss facade metals with Site Super | MEP Eng/Site Super | Scheduled | 5/7/2026 | OAC2 | Brake metal: MEP Eng sent marked-up shop drawings 5/6 evening. Fab Lead to site measure + samples. Owner Rep color approval needed. |
| 24.0 | 🟠 HIGH | Landscape — Landscape Arch on site 5/7, 2 signed/sealed copies for city | APM | Scheduled | 5/7/2026 | OAC2 | Landscape Arch bringing plans for city processing. |
| 25.0 | 🟠 HIGH | Metal fencing — hidden areas to pickets, decorative at visible, add screens | APM/Fab Lead | Open | 5/13/2026 | OAC2 | Marked drawings needed: decorative vs picket by location. Also add privacy screens for garage electrical panels + exterior water heaters + Jandy panels. |
| 26.0 | 🟠 HIGH | Civil engineer — Site Super sketch to reduce fees | Site Super/APM | In Progress | 5/13/2026 | OAC2 | APM spoke to Civil Eng. Site Super sending sketch to reduce scope/fees. |
| 27.0 | 🟠 HIGH | Safe room doors — written quote, pick certified installer | PM | Open | ASAP | OAC1 + OAC2 | Will come back with quotes per OAC2. Must pick installer before safe room door supplier can make shop drawings. |
| 28.0 | 🟠 HIGH | Millwork Co. — phased delivery discussion, Owner Rep watching | PM | Open | ASAP | Task List | Owner Rep asking for delivery target date. PM to contact the Millwork Co. rep about phased delivery. |
| 29.0 | 🟠 HIGH | Tub filler + drain — her master bath, core drill + rough | Site Super/Plumber | Open | ASAP | Task List | Site Super to core drill. Plumber installs rough in floor. |
| 30.0 | 🟠 HIGH | Anti-scalding valve — her master bath (inspector requires) | PM/Plumber | Open | ASAP | Task List | PM sending detail. Plumber will find spot after rough is in floor. |
| 31.0 | 🟠 HIGH | Freon lines master mech closet — lower (told HVAC Lead at 5/6 walk) | HVAC Lead/Site Super | Open | ASAP | Task List | Told HVAC Lead at walkthrough. Follow up to confirm. |
| 32.0 | 🟠 HIGH | Seal access panel back of elevator shaft | Site Super | Open | ASAP | Task List | Site Super ordering panel that seals/locks. Confirm lock with PM before ordering. |
| 33.0 | 🟠 HIGH | Lighting Designer — 1st floor walk scheduled 5/20 | APM/Site Super | Scheduled | 5/20/2026 | Task List | After Lighting Designer completes 2nd floor. Site Super meets Lighting Designer for 1st floor schedule. |
| 34.0 | 🟠 HIGH | HVAC Lead — 1st floor HVAC walk scheduled 5/20 | APM/Site Super | Scheduled | 5/20/2026 | Task List | Coordinate with 1st floor electrical walk. |
| 35.0 | 🟠 HIGH | Stair ceiling mirror — rosette detail, drawings from the Architect in Procore | MEP Eng/APM | Open | 5/13/2026 | OAC2 | Wood rosette to conceal chandelier lift. Millworker wood frame + separate mirror vendor. Latest drawings from the Architect in Procore. |
| 36.0 | 🟠 HIGH | NWF — gym floor proposal owed | PM | Open | ASAP | Task List | NWF owes gym floor proposal. PM to follow up. |
| 37.0 | 🟠 HIGH | File front door — Cladding Vendor to provide NOA | PM | Open | ASAP | Task List | NOA needed for permit. |
| 38.0 | 🟠 HIGH | File garage door — NOA from the door vendor, then complete inspection | PM | Open | ASAP | Task List | Get NOA then finish inspection. |
| 39.0 | 🟠 HIGH | Shearwall — pedestals shop drawing for exterior wood deck | PM/APM | In Progress | ASAP | Task List | Comments sent 5/1. Shop drawing needed for pedestals. |
| 40.0 | 📅 SCHEDULE | New schedule — after 2F drywall + stone coordination | APM/Site Super/PM | Open | After drywall progress | OAC2 5/6 | APM/Site Super/PM to build new schedule after completing 2F drywall and coordinating flooring install on 2F. |
| 41.0 | 📅 SCHEDULE | Next OAC — 5/13/2026 at 12:00 PM or 12:30 PM | All | Scheduled | 5/13/2026 | OAC2 | Proposed time change from 1:30pm to noon or 12:30. |
| NEW | 🟠 HIGH | Camera payment — responsibility clarified (GC) | APM | Open | ASAP | Site Super control board / CM | Camera scope and payment responsibility clarified — sits with the GC. |
| NEW | 🟠 HIGH | Pool equipment payment — through GC accounting | APM / GC accounting | Open | ASAP | CM update 5/6 | Pool contractor approved. All equipment payments to be processed through GC accounting (GC accounting). Not a CM action item. |
| NEW | 🟠 HIGH | Epoxy coating samples — acquire and have on site for owner review | APM | Open | 5/13/2026 | OAC 5/6 + CM update | Engage epoxy vendor or specialist. Obtain epoxy floor coating samples for garage. Owner must review samples on site before decision. Coordinate with Interiors Co. walkthrough on garage cabinetry. |
| NEW | 🟠 HIGH | Jib doors for AC mech closets — APM to review Door Vendor product + pricing | APM | Open | 5/13/2026 | CM update 5/6 | Two jib doors: one inside chef's kitchen AC mech closet, one just outside. These are BASIC (non-custom) doors now in the drywall scope — NOT Millwork Co. millwork. PM priced from Door Vendor. APM to review Door Vendor product and pricing. |
| NEW | 🟠 HIGH | AV Room HVAC — clarify exact equipment needed | APM | Open | 5/13/2026 | CM update 5/6 | APM to determine exact equipment spec for AV room HVAC. Not a CM item. Include in APM's tracker. |
| NEW | 🟠 HIGH | Millwork Co. installer — APM + Site Super + Owner Rep to decide on site | APM / Site Super / Owner Rep | Open | Next joint site visit | CM update 5/6 | APM and Site Super to discuss with Owner Rep directly next time all three are on site. Decision: current installer candidate vs. GC sourcing another. Must be agreed in person — not via email or OAC. |
| NEW | 🟠 HIGH | Garage cabinetry decision — cover in Interiors Co. walkthrough | Interiors Co. / PM / APM | Open | Next Interiors Co. visit | OAC 5/6 + CM update | Determine in Interiors Co. walkthrough whether any garage cabinetry design is needed. Separately: Epoxy vendor samples must be on site for owner review. Both items to be addressed together. |
| NEW | 📋 INFO | AGG Glass Contractors — gym glass wall shop drawings in progress | CM / AGG Glass | In Progress | Post-drywall inspection | CM update 5/6 | AGG Glass Contractors (Owner's contractor) handling gym glass wall. Initial shop drawings underway. Final measurements require finished wall, ceiling, and floor. Then fabrication. GC to ensure room completion is sequenced accordingly. |
| NEW | 📋 INFO | Shower enclosures / ribbed glass / mirrors — Glass Vendor + PM + APM | APM / PM | Open | TBD | CM update 5/6 | CM has no role. Assign to APM and PM. RFPs sent to three fabricators. GC to manage selection process. |
| 5/13 | ✅ RESOLVED | Interior priming — APPROVED to start week of May 18 | APM / PM | ✅ APPROVED 5/13 | 5/18/2026 | OAC3 5/13 | Decision made at OAC3. Painter to mobilize week of May 18. |
| 5/13 | ✅ RESOLVED | Propane tank anti-flotation drawings — Mech Eng completed | MEP Eng | ✅ DRAWINGS COMPLETE | 5/13/2026 | OAC3 5/13 | Stamped drawings ready. Now needs to be processed with city. |
| 5/13 | ✅ RESOLVED | Main house transformer reorientation — REJECTED | — | ✅ CLOSED | 5/13/2026 | OAC3 5/13 | Too costly + FPL 8-foot clearance required. Orientation stays as-is. |
| 5/13 | 🔴 CRITICAL | Cryotherapy chamber — 230V vs 208V conflict, transformer noise, heat load | APM / the PE | Open — Researching Alt. | 5/20/2026 | OAC3 5/13 | Cryofast unit requires 230V, house provides 208V. Noisy transformer required. 2-5kW heat load. Research 208V American units and split-unit options. Send Owner Rep specs. |
| 5/13 | 🔴 CRITICAL | Deck & fire pit substructure — Struct Eng engineered drawings URGENT | Struct Eng | Open — Crew Waiting | ASAP | OAC3 5/13 | Pedestals have no NOA. New plan: PT wood substructure by Struct Eng. Drawings are priority — crew will stop without them. |
| 5/13 | 🔴 CRITICAL | Drywall screw inspection — pass by end of week 5/11 | Site Super | In Progress | 5/14/2026 | OAC3 5/13 | Plumbers on site May 14 to complete so ceilings can close. |
| 5/13 | 🔴 CRITICAL | Facade/brake metal — color decision needed to proceed | MEP Eng / Fab Lead | Open — Color TBD | 5/20/2026 | OAC3 5/13 | Fab Lead's engineer reviewing fastening details. Color must be decided before shop drawings can be finalized. |
| 5/13 | 🟠 HIGH | City handrails — front steps + fire pit steps (new requirement) | MEP Eng | Open | 5/20/2026 | OAC3 5/13 | City courtesy walk resulted in minor handrail additions required. MEP Eng to incorporate into fencing revision. |
| 5/13 | 🟠 HIGH | Roof fencing VE — white/less expensive alternative | MEP Eng / Fab Lead | In Progress | 5/20/2026 | OAC3 5/13 | AOR opposed black fencing on white roof. Owner Rep concerned about appearance. Explore less expensive white solution. MEP Eng to get VE marked-up drawings from Fab Lead. |
| 5/13 | 🟠 HIGH | Landscape tree locations — conflict with underground utilities | APM / Landscape Arch | Open | 5/20/2026 | OAC3 5/13 | Trees on landscape plan conflict with underground utilities. Site walk needed with landscape architect. |
| 5/13 | 🟠 HIGH | Tile sub installer on site May 14 + Tile Lead starts May 15 | Site Super / APM | Scheduled | 5/14–5/15 | OAC3 5/13 | Exterior stone installer kickoff also May 15. Pool contractor job walk May 15. |
| 5/13 | 🟠 HIGH | Carousel — negotiate price + Tile Sub installation method meeting May 14 | APM / PM | In Progress | 5/14/2026 | OAC3 5/13 | Brass inlays expected May 14. Meet Tile Sub to approve installation method. |
| 5/13 | 🟠 HIGH | Noisy transformer — find insulated location, get specs from Lighting Designer | APM / Lighting Designer | Open | 5/20/2026 | OAC3 5/13 | Possible cryo unit transformer described as 'jet engine' loud. Must find new location. |
| 5/13 | 🟠 HIGH | Interiors Co. — master carpet selection + bathroom 2 digital slab layout | Interiors Lead / Interiors Co. | Open | 5/20/2026 | OAC3 5/13 | Interiors Lead to push Interiors Co.. Owner Rep to be involved in carpet selection. |
| 5/13 | 🟠 HIGH | Electrician proposal for step-up transformer — get and review with Owner Rep | APM | Open | 5/20/2026 | OAC3 5/13 | Obtain electrician's proposal for transformer. Share with Owner Rep for decision. |
| 5/13 | 📅 SCHEDULE | Next OAC — May 20, 2026 at 12:00 PM | All | Scheduled | 5/20/2026 | OAC3 5/13 | Week of May 25 to be scheduled earlier for Owner Rep. |
| 5/18 | ✅ RESOLVED | Drywall screw inspection — 2ND FLOOR PASSED 5/18/2026 | Site Super / Door Vendor Drywall | ✅ PASSED 5/18 | 5/18/2026 | Daily Log 5/18 | CRITICAL MILESTONE. Entire 2nd floor passed. Door Vendor adding 10 finishers 5/19. 1F drywall starts 5/19. Backing installation begins 1F. |
| 5/18 | 🔴 CRITICAL | Plumbing sub — ABSENT 6 CONSECUTIVE DAYS (5/11–5/18). Formal notice NOW. | APM / PM | Open — Formal Notice Required | IMMEDIATE | Manpower Log 5/18 | Zero presence 5/11 through 5/18. Door Vendor starts 1F tomorrow. Condensate drains and tub/shower roughs must be done before ceilings close or they get drywalled in permanently. |
| 5/18 | 🔴 CRITICAL | HVAC sub — absent 5/13–5/18. HVAC punch items must clear before 1F ceiling closure. | APM / HVAC Lead | Open — Escalate | IMMEDIATE | Manpower Log 5/18 | 6 consecutive absences. HVAC punch list from 5/6 walk still open. Must clear before 1F ceilings close — bed 1 drain, access panels, VIP filter slot, bed 2 damper racks. |
| 5/27 | 🔴 CRITICAL | Veneer approval — TIME CRITICAL before June 15 Millwork Co. 2F | Interiors Lead / Owner Rep / Interiors Co. | Open — URGENT | BEFORE 6/15 | OAC5 | Must approve: her closet, his & her vanities, massage vanity, cabana bar. June 15 is hard deadline. |
| 5/27 | 🔴 CRITICAL | Gas Rough Inspection — TODAY 5/27. Pass = call 1F Framing | Site Super / MEP Eng | Inspection Today | 5/27/2026 | OAC5 | If gas passes today, call 1F framing inspection immediately. |
| 5/27 | 🔴 CRITICAL | Back deck structural / shearwall (Struct Eng) — under review | APM / Struct Eng / GC | Open — Under review | This week | OAC5 | Drawing interpretation vs. cost responsibility under review. Struct Eng coming this week. |
| 5/27 | 🔴 CRITICAL | FPL Easement — retrieve, notarize, submit Miami-Dade | CM | Open | ASAP | OAC5 | Covenant from neighboring property. Must retrieve → notarize → submit to county before FPL relocates transformers. |
| 5/27 | 🟠 HIGH | Interior louvers — bottom detail unresolved | Facade Lead / Fab Lead | Open — site visit needed | ASAP | OAC5 | Fab Lead needs Facade Lead comments. Facade Lead wants site visit to finalize. |
| 5/27 | 🟠 HIGH | Gym glass wall header — scope active | APM / AGG Glass | In Progress | TBD | OAC5 | AGG Glass (Owner's contractor) shop drawings in progress. |
| 5/27 | 🟠 HIGH | Door Vendor jib door specs — millwork sequencing | APM | In Progress | TBD | OAC5 | Part of millwork sequencing. APM to confirm specs. |
| 5/27 | ✅ RESOLVED | Sheet piles — wall gap closure APPROVED | APM / Site Super | ✅ APPROVED 5/27 | Done | OAC5 | PM sent 5/26. Owner Rep approved at OAC5. |
| 5/27 | ✅ RESOLVED | Culligan water filtration — DECIDED | PM | ✅ DECIDED 5/27 | Done | OAC5 | Owner Rep: RO to main kitchen faucet + $999 UV button upgrade. |
| 5/27 | ✅ RESOLVED | Propane tank — delivered | PM | ✅ RESOLVED | Done | OAC5 | Delivery this week, no storage charge. |
| 5/27 | 📅 SCHEDULE | Next OAC — June 3, 2026 at 11:00 AM | All | Scheduled | 6/3/2026 | OAC5 | Confirmed. |
| # | Category | Task | Owner | Status | Due | Source | Notes |
|---|---|---|---|---|---|---|---|
| 1.0 | ✅ RESOLVED | Gas revision — MEP Eng email approved 5/6, hard copies to follow | MEP Eng | ✅ APPROVED 5/6 | 5/6/2026 | OAC2 | CRITICAL MILESTONE. Gas revision was the master blocker. Walls can now proceed to close on 2nd floor. 2 signed/sealed hard copies still needed for city submission. |
| 2.0 | ✅ RESOLVED | HVAC pre-drywall walk — completed 5/6 with HVAC Lead | APM/Site Super | ✅ DONE 5/6 | 5/6/2026 | Task List + OAC2 | Walk complete. New punch list from walkthrough: bed 1 drain, access panels, VIP filter slot, bed 2 damper filter racks. Site Super working remaining items. |
| 3.0 | ✅ RESOLVED | Framing inspection — passed (except staff/service wing) | Site Super | ✅ PASSED (partial) | Prior | Inspections sheet | Passed except Staff Area/Service Wing. Service wing needs correction. |
| 4.0 | ✅ RESOLVED | City inspector — met, EOR engineer letter in progress | Site Super/APM | ✅ MET | 5/4/2026 | Task List | Met with inspector. Recall inspection of front stairs + at-grade landing slab needed. Site Super getting EOR structural engineer letter. |
| 5.0 | ✅ RESOLVED | Condensate lines — horizontal insulation materials arrived 5/1 | Site Super/HVAC Lead | ✅ Materials on site | 5/1/2026 | Task List | Materials arrived 5/1. Site Super making HVAC Lead insulate horizontal condensate lines. |
| 6.0 | ✅ RESOLVED | Remote AC sensors — locations given to HVAC Lead at 5/6 walkthrough | APM/Site Super | ✅ DONE | 5/6/2026 | Task List | Locations given to HVAC Lead at walkthrough. HVAC Lead will install. |
| 7.0 | ✅ RESOLVED | All fresh air dampers — HVAC Lead confirmed installed and working 5/6 | HVAC Lead | ✅ CONFIRMED | 5/6/2026 | Task List | Confirmed with HVAC Lead at walkthrough. |
| 8.0 | ✅ RESOLVED | Lighting Designer — exterior sconce locations marked outside massage balcony | APM/Site Super | ✅ DONE (low one pending) | 5/6/2026 | Task List | Done except low one on side of walkway. |
| 9.0 | ✅ RESOLVED | Return for guest bed 1 from corridor — the PE approved, in progress | Site Super | ✅ In Progress | ASAP | Task List | the PE approved. Site Super in progress. Also needs to draw from hallway plenum per the engineer. |
| 10.0 | 🔴 CRITICAL | Wellness Center HVAC — upsize to 3 ton, new condenser (DECIDE 5/13) | APM/MEP Eng | Open — Awaiting Calcs | 5/13/2026 | OAC2 | Existing 1.5 ton vs ~33K BTU load. New condenser + MEP revision required. the PE + MEP consultant running calculations. Keep ceiling open. |
| 11.0 | 🔴 CRITICAL | Gas revision hard copies — 2 signed/sealed to city | MEP Eng | Open | ASAP | OAC2 | Email approved 5/6. City still needs 2 signed and sealed hard copies submitted. |
| 12.0 | 🔴 CRITICAL | Roof HVAC isolators — Mech Eng draft → HVAC Lead review → EOR stamp → city | PM/APM | In Progress | ASAP | OAC2 | PM reviewing draft with HVAC Lead. Then EOR stamp. Then process with city. |
| 13.0 | 🔴 CRITICAL | His & Hers stone — GC needs area list for shop drawings | PM | Open | ASAP | Task List | GC wants list of which bathrooms get stone first to start shop drawings. PM to make 2nd floor slab area list and email GC + APM. |
| 14.0 | 🔴 CRITICAL | Interior painting — pricing proposal under review (Owner Rep confirmed) | APM/PM | Open — Action Required | ASAP | OAC2 + Owner Rep 5/4 | Leveling doc to ownership this week. Painting Sub ~$10K cheaper, fewer COs. If declined: remove closets or third bid. |
| 15.0 | 🔴 CRITICAL | Front stairs — recall inspection, EOR engineer letter | Site Super | Open | ASAP | Task List | City inspector needs evidence. Site Super getting EOR structural engineer letter. |
| 16.0 | 🔴 CRITICAL | Floor boxes — eliminate wellness boxes pending MEP revision | APM/PM | Partial Approval | ASAP | OAC2 5/6 | Approved by Owner Rep except wellness room. Cannot finalize until wellness MEP revision done. |
| 17.0 | 🔴 CRITICAL | Wellness center MEP revision (240V? No hyperbaric?) | MEP Eng/the PE | Open | 5/13/2026 | OAC1 + OAC2 | MEP revision required for wellness room electrical. MEP Eng following up with the PE. MEP consultant comments 5/6. |
| 18.0 | 🔴 CRITICAL | HVAC HVAC Lead punch list from 5/6 walk — 4 items | HVAC Lead/Site Super | Open | 5/13/2026 | Task List walkthrough results | 1) Bed 1 drain blocking filter 2) Relocate access panels bed 1 & 3 3) VIP suite filter slot (Fab Lead) 4) Bed 2 damper blocking filter racks — Fab Lead to change all ceiling AHU filter racks. |
| 19.0 | 🔴 CRITICAL | Bed 3 service wing framing — failed inspection, correction needed | Site Super | Open | ASAP | Inspections sheet | Framing inspection passed except staff/service wing. Correct and recall. |
| 20.0 | 🔴 CRITICAL | Plumbing sub — formal notice still required | APM/PM | Open | ASAP | Site Super control board | Pattern documented. Escalation path under review. |
| 21.0 | 🟠 HIGH | Carousel mock-up — 5/7 at 2pm (Fab Lead bending metal bar) | APM/Fab Lead/Interiors Lead | Scheduled | 5/7/2026 | OAC2 | Brass inlay edge detail + deflection assessment with black tile. Interiors Lead reviewing. Written confirmation of pricing + credit needed. |
| 22.0 | 🟠 HIGH | 2nd floor soffit alignment issues — site walk 5/7 | Site Super/APM | Scheduled | 5/7/2026 | OAC2 | Owner videos flagged misalignments. Resolve during site walk. Document corrective actions. |
| 23.0 | 🟠 HIGH | Facade Lead on site 5/7 to discuss facade metals with Site Super | MEP Eng/Site Super | Scheduled | 5/7/2026 | OAC2 | Brake metal: MEP Eng sent marked-up shop drawings 5/6 evening. Fab Lead to site measure + samples. Owner Rep color approval needed. |
| 24.0 | 🟠 HIGH | Landscape — Landscape Arch on site 5/7, 2 signed/sealed copies for city | APM | Scheduled | 5/7/2026 | OAC2 | Landscape Arch bringing plans for city processing. |
| 25.0 | 🟠 HIGH | Metal fencing — hidden areas to pickets, decorative at visible, add screens | APM/Fab Lead | Open | 5/13/2026 | OAC2 | Marked drawings needed: decorative vs picket by location. Also add privacy screens for garage electrical panels + exterior water heaters + Jandy panels. |
| 26.0 | 🟠 HIGH | Civil engineer — Site Super sketch to reduce fees | Site Super/APM | In Progress | 5/13/2026 | OAC2 | APM spoke to Civil Eng. Site Super sending sketch to reduce scope/fees. |
| 27.0 | 🟠 HIGH | Safe room doors — written quote, pick certified installer | PM | Open | ASAP | OAC1 + OAC2 | Will come back with quotes per OAC2. Must pick installer before safe room door supplier can make shop drawings. |
| 28.0 | 🟠 HIGH | Millwork Co. — phased delivery discussion, Owner Rep watching | PM | Open | ASAP | Task List | Owner Rep asking for delivery target date. PM to contact the Millwork Co. rep about phased delivery. |
| 29.0 | 🟠 HIGH | Tub filler + drain — her master bath, core drill + rough | Site Super/Plumber | Open | ASAP | Task List | Site Super to core drill. Plumber installs rough in floor. |
| 30.0 | 🟠 HIGH | Anti-scalding valve — her master bath (inspector requires) | PM/Plumber | Open | ASAP | Task List | PM sending detail. Plumber will find spot after rough is in floor. |
| 31.0 | 🟠 HIGH | Freon lines master mech closet — lower (told HVAC Lead at 5/6 walk) | HVAC Lead/Site Super | Open | ASAP | Task List | Told HVAC Lead at walkthrough. Follow up to confirm. |
| 32.0 | 🟠 HIGH | Seal access panel back of elevator shaft | Site Super | Open | ASAP | Task List | Site Super ordering panel that seals/locks. Confirm lock with PM before ordering. |
| 33.0 | 🟠 HIGH | Lighting Designer — 1st floor walk scheduled 5/20 | APM/Site Super | Scheduled | 5/20/2026 | Task List | After Lighting Designer completes 2nd floor. Site Super meets Lighting Designer for 1st floor schedule. |
| 34.0 | 🟠 HIGH | HVAC Lead — 1st floor HVAC walk scheduled 5/20 | APM/Site Super | Scheduled | 5/20/2026 | Task List | Coordinate with 1st floor electrical walk. |
| 35.0 | 🟠 HIGH | Stair ceiling mirror — rosette detail, drawings from the Architect in Procore | MEP Eng/APM | Open | 5/13/2026 | OAC2 | Wood rosette to conceal chandelier lift. Millworker wood frame + separate mirror vendor. Latest drawings from the Architect in Procore. |
| 36.0 | 🟠 HIGH | NWF — gym floor proposal owed | PM | Open | ASAP | Task List | NWF owes gym floor proposal. PM to follow up. |
| 37.0 | 🟠 HIGH | File front door — Cladding Vendor to provide NOA | PM | Open | ASAP | Task List | NOA needed for permit. |
| 38.0 | 🟠 HIGH | File garage door — NOA from the door vendor, then complete inspection | PM | Open | ASAP | Task List | Get NOA then finish inspection. |
| 39.0 | 🟠 HIGH | Shearwall — pedestals shop drawing for exterior wood deck | PM/APM | In Progress | ASAP | Task List | Comments sent 5/1. Shop drawing needed for pedestals. |
| 40.0 | 📅 SCHEDULE | New schedule — after 2F drywall + stone coordination | APM/Site Super/PM | Open | After drywall progress | OAC2 5/6 | APM/Site Super/PM to build new schedule after completing 2F drywall and coordinating flooring install on 2F. |
| 41.0 | 📅 SCHEDULE | Next OAC — 5/13/2026 at 12:00 PM or 12:30 PM | All | Scheduled | 5/13/2026 | OAC2 | Proposed time change from 1:30pm to noon or 12:30. |
| NEW | 🟠 HIGH | Camera payment — responsibility clarified (GC) | APM | Open | ASAP | Site Super control board / CM | Camera scope and payment responsibility clarified — sits with the GC. |
| NEW | 🟠 HIGH | Pool equipment payment — through GC accounting | APM / GC accounting | Open | ASAP | CM update 5/6 | Pool contractor approved. All equipment payments to be processed through GC accounting (GC accounting). Not a CM action item. |
| NEW | 🟠 HIGH | Epoxy coating samples — acquire and have on site for owner review | APM | Open | 5/13/2026 | OAC 5/6 + CM update | Engage epoxy vendor or specialist. Obtain epoxy floor coating samples for garage. Owner must review samples on site before decision. Coordinate with Interiors Co. walkthrough on garage cabinetry. |
| NEW | 🟠 HIGH | Jib doors for AC mech closets — APM to review Door Vendor product + pricing | APM | Open | 5/13/2026 | CM update 5/6 | Two jib doors: one inside chef's kitchen AC mech closet, one just outside. These are BASIC (non-custom) doors now in the drywall scope — NOT Millwork Co. millwork. PM priced from Door Vendor. APM to review Door Vendor product and pricing. |
| NEW | 🟠 HIGH | AV Room HVAC — clarify exact equipment needed | APM | Open | 5/13/2026 | CM update 5/6 | APM to determine exact equipment spec for AV room HVAC. Not a CM item. Include in APM's tracker. |
| NEW | 🟠 HIGH | Millwork Co. installer — APM + Site Super + Owner Rep to decide on site | APM / Site Super / Owner Rep | Open | Next joint site visit | CM update 5/6 | APM and Site Super to discuss with Owner Rep directly next time all three are on site. Decision: current installer candidate vs. GC sourcing another. Must be agreed in person — not via email or OAC. |
| NEW | 🟠 HIGH | Garage cabinetry decision — cover in Interiors Co. walkthrough | Interiors Co. / PM / APM | Open | Next Interiors Co. visit | OAC 5/6 + CM update | Determine in Interiors Co. walkthrough whether any garage cabinetry design is needed. Separately: Epoxy vendor samples must be on site for owner review. Both items to be addressed together. |
| NEW | 📋 INFO | AGG Glass Contractors — gym glass wall shop drawings in progress | CM / AGG Glass | In Progress | Post-drywall inspection | CM update 5/6 | AGG Glass Contractors (Owner's contractor) handling gym glass wall. Initial shop drawings underway. Final measurements require finished wall, ceiling, and floor. Then fabrication. GC to ensure room completion is sequenced accordingly. |
| NEW | 📋 INFO | Shower enclosures / ribbed glass / mirrors — Glass Vendor + PM + APM | APM / PM | Open | TBD | CM update 5/6 | CM has no role. Assign to APM and PM. RFPs sent to three fabricators. GC to manage selection process. |
| 5/13 | ✅ RESOLVED | Interior priming — APPROVED to start week of May 18 | APM / PM | ✅ APPROVED 5/13 | 5/18/2026 | OAC3 5/13 | Decision made at OAC3. Painter to mobilize week of May 18. |
| 5/13 | ✅ RESOLVED | Propane tank anti-flotation drawings — Mech Eng completed | MEP Eng | ✅ DRAWINGS COMPLETE | 5/13/2026 | OAC3 5/13 | Stamped drawings ready. Now needs to be processed with city. |
| 5/13 | ✅ RESOLVED | Main house transformer reorientation — REJECTED | — | ✅ CLOSED | 5/13/2026 | OAC3 5/13 | Too costly + FPL 8-foot clearance required. Orientation stays as-is. |
| 5/13 | 🔴 CRITICAL | Cryotherapy chamber — 230V vs 208V conflict, transformer noise, heat load | APM / the PE | Open — Researching Alt. | 5/20/2026 | OAC3 5/13 | Cryofast unit requires 230V, house provides 208V. Noisy transformer required. 2-5kW heat load. Research 208V American units and split-unit options. Send Owner Rep specs. |
| 5/13 | 🔴 CRITICAL | Deck & fire pit substructure — Struct Eng engineered drawings URGENT | Struct Eng | Open — Crew Waiting | ASAP | OAC3 5/13 | Pedestals have no NOA. New plan: PT wood substructure by Struct Eng. Drawings are priority — crew will stop without them. |
| 5/13 | 🔴 CRITICAL | Drywall screw inspection — pass by end of week 5/11 | Site Super | In Progress | 5/14/2026 | OAC3 5/13 | Plumbers on site May 14 to complete so ceilings can close. |
| 5/13 | 🔴 CRITICAL | Facade/brake metal — color decision needed to proceed | MEP Eng / Fab Lead | Open — Color TBD | 5/20/2026 | OAC3 5/13 | Fab Lead's engineer reviewing fastening details. Color must be decided before shop drawings can be finalized. |
| 5/13 | 🟠 HIGH | City handrails — front steps + fire pit steps (new requirement) | MEP Eng | Open | 5/20/2026 | OAC3 5/13 | City courtesy walk resulted in minor handrail additions required. MEP Eng to incorporate into fencing revision. |
| 5/13 | 🟠 HIGH | Roof fencing VE — white/less expensive alternative | MEP Eng / Fab Lead | In Progress | 5/20/2026 | OAC3 5/13 | AOR opposed black fencing on white roof. Owner Rep concerned about appearance. Explore less expensive white solution. MEP Eng to get VE marked-up drawings from Fab Lead. |
| 5/13 | 🟠 HIGH | Landscape tree locations — conflict with underground utilities | APM / Landscape Arch | Open | 5/20/2026 | OAC3 5/13 | Trees on landscape plan conflict with underground utilities. Site walk needed with landscape architect. |
| 5/13 | 🟠 HIGH | Tile sub installer on site May 14 + Tile Lead starts May 15 | Site Super / APM | Scheduled | 5/14–5/15 | OAC3 5/13 | Exterior stone installer kickoff also May 15. Pool contractor job walk May 15. |
| 5/13 | 🟠 HIGH | Carousel — negotiate price + Tile Sub installation method meeting May 14 | APM / PM | In Progress | 5/14/2026 | OAC3 5/13 | Brass inlays expected May 14. Meet Tile Sub to approve installation method. |
| 5/13 | 🟠 HIGH | Noisy transformer — find insulated location, get specs from Lighting Designer | APM / Lighting Designer | Open | 5/20/2026 | OAC3 5/13 | Possible cryo unit transformer described as 'jet engine' loud. Must find new location. |
| 5/13 | 🟠 HIGH | Interiors Co. — master carpet selection + bathroom 2 digital slab layout | Interiors Lead / Interiors Co. | Open | 5/20/2026 | OAC3 5/13 | Interiors Lead to push Interiors Co.. Owner Rep to be involved in carpet selection. |
| 5/13 | 🟠 HIGH | Electrician proposal for step-up transformer — get and review with Owner Rep | APM | Open | 5/20/2026 | OAC3 5/13 | Obtain electrician's proposal for transformer. Share with Owner Rep for decision. |
| 5/13 | 📅 SCHEDULE | Next OAC — May 20, 2026 at 12:00 PM | All | Scheduled | 5/20/2026 | OAC3 5/13 | Week of May 25 to be scheduled earlier for Owner Rep. |
| 5/18 | ✅ RESOLVED | Drywall screw inspection — 2ND FLOOR PASSED 5/18/2026 | Site Super / Door Vendor Drywall | ✅ PASSED 5/18 | 5/18/2026 | Daily Log 5/18 | CRITICAL MILESTONE. Entire 2nd floor passed. Door Vendor adding 10 finishers 5/19. 1F drywall starts 5/19. Backing installation begins 1F. |
| 5/18 | 🔴 CRITICAL | Plumbing sub — ABSENT 6 CONSECUTIVE DAYS (5/11–5/18). Formal notice NOW. | APM / PM | Open — Formal Notice Required | IMMEDIATE | Manpower Log 5/18 | Zero presence 5/11 through 5/18. Door Vendor starts 1F tomorrow. Condensate drains and tub/shower roughs must be done before ceilings close or they get drywalled in permanently. |
| 5/18 | 🔴 CRITICAL | HVAC sub — absent 5/13–5/18. HVAC punch items must clear before 1F ceiling closure. | APM / HVAC Lead | Open — Escalate | IMMEDIATE | Manpower Log 5/18 | 6 consecutive absences. HVAC punch list from 5/6 walk still open. Must clear before 1F ceilings close — bed 1 drain, access panels, VIP filter slot, bed 2 damper racks. |
| 5/27 | 🔴 CRITICAL | Veneer approval — TIME CRITICAL before June 15 Millwork Co. 2F | Interiors Lead / Owner Rep / Interiors Co. | Open — URGENT | BEFORE 6/15 | OAC5 | Must approve: her closet, his & her vanities, massage vanity, cabana bar. June 15 is hard deadline. |
| 5/27 | 🔴 CRITICAL | Gas Rough Inspection — TODAY 5/27. Pass = call 1F Framing | Site Super / MEP Eng | Inspection Today | 5/27/2026 | OAC5 | If gas passes today, call 1F framing inspection immediately. |
| 5/27 | 🔴 CRITICAL | Back deck structural / shearwall (Struct Eng) — under review | APM / Struct Eng / GC | Open — Under review | This week | OAC5 | Drawing interpretation vs. cost responsibility under review. Struct Eng coming this week. |
| 5/27 | 🔴 CRITICAL | FPL Easement — retrieve, notarize, submit Miami-Dade | CM | Open | ASAP | OAC5 | Covenant from neighboring property. Must retrieve → notarize → submit to county before FPL relocates transformers. |
| 5/27 | 🟠 HIGH | Interior louvers — bottom detail unresolved | Facade Lead / Fab Lead | Open — site visit needed | ASAP | OAC5 | Fab Lead needs Facade Lead comments. Facade Lead wants site visit to finalize. |
| 5/27 | 🟠 HIGH | Gym glass wall header — scope active | APM / AGG Glass | In Progress | TBD | OAC5 | AGG Glass (Owner's contractor) shop drawings in progress. |
| 5/27 | 🟠 HIGH | Door Vendor jib door specs — millwork sequencing | APM | In Progress | TBD | OAC5 | Part of millwork sequencing. APM to confirm specs. |
| 5/27 | ✅ RESOLVED | Sheet piles — wall gap closure APPROVED | APM / Site Super | ✅ APPROVED 5/27 | Done | OAC5 | PM sent 5/26. Owner Rep approved at OAC5. |
| 5/27 | ✅ RESOLVED | Culligan water filtration — DECIDED | PM | ✅ DECIDED 5/27 | Done | OAC5 | Owner Rep: RO to main kitchen faucet + $999 UV button upgrade. |
| 5/27 | ✅ RESOLVED | Propane tank — delivered | PM | ✅ RESOLVED | Done | OAC5 | Delivery this week, no storage charge. |
| 5/27 | 📅 SCHEDULE | Next OAC — June 3, 2026 at 11:00 AM | All | Scheduled | 6/3/2026 | OAC5 | Confirmed. |
| # | Topic | Status / Decision | Action Item | Owner | Due | Flag |
|---|---|---|---|---|---|---|
| 1 | Site Safety — Foyer ceiling platform | Scaffolding insufficient; platform needed for access | Site Super's team to build access platform for high foyer ceiling | Site Super | ASAP | ACTION |
| 2 | Civil revision — Civil Eng | Expected EOW (6/6/2026); MEP Eng sent latest site civil drawing | Follow up; re-send civil specs for driveway subgrade to paving contractors | MEP Eng / Civil Eng | 6/6 | ACTION |
| 3 | Irrigation meter — not on-site | Meter shown on drawings does not exist on-site | Request from city; coordinate Landscape Arch (landscape) + irrigation sub | APM / Landscape Arch | ASAP | ACTION |
| 4 | Driveway drainage strategy | Plan: solid concrete + 4-inch gaps every 4 ft as distributed drains | Confirm with Civil Eng if additional linear drains needed; clarify outflow path | Civil Eng / MEP Eng | EOW | ACTION |
| 5 | Driveway slab spec | 6-inch slab; 12-inch stabilized subgrade; stainless welded rebar; compaction required | Re-send specs EOW; align paving contractors; conduct compaction tests | MEP Eng / APM | EOW | ACTION |
| 6 | Facade band shop drawings — MEP Eng | Sent post-OAC5; receipt unconfirmed due to audio issues | Verify MEP Eng received; resolve any review issues | MEP Eng / PM | ASAP | ACTION |
| 7 | Roof HVAC isolators — city permit | Submitted to city; approval expected week of 6/8/2026 | Await approval; schedule isolator install; then final roofing coat | PM | 6/8 | ACTION |
| 8 | Pool equipment screening | Landscaping vs removable breathable screen; heater-on-stand RFI still open | Discuss + decide with Landscape Arch + Fab Lead; resolve heater RFI; confirm clearance from window | APM / Fab Lead / Landscape Arch | ASAP | ACTION |
| 9 | Louvers — bottom gap + corner detail | 3/4" vs 1/2" gap debated; corner 'kissing' layout unresolved | Communicate to Fab Lead; measure after stone install; study corner condition | Fab Lead | Post-stone | ACTION |
| 10 | Back deck / fire pit — scope + drawings | Reviewed; minor comments from the designer + the engineer; scope package sent 6/2 | Schedule walkthrough; fire pit can start; price concrete pour vs PT wood | Site Super / the engineer | ASAP | ACTION |
| 11 | Back deck — revised spec | 16-inch spacing (was 18"); stainless concealed clips; Ipe biscuit clips | Issue revised drawings; owner approval needed on concrete pour option | Site Super / CM | ASAP | ACTION |
| 12 | Spiral stair slab fill / trench repair | Repair needed near stair trench; MUST go through B&I | Speaker 6 to follow up with B&I contact — URGENT | B&I / Speaker 6 | URGENT | 🔴 CRITICAL |
| 13 | Veneer approvals — Owner Rep | His+hers vanity, massage vanity, cabana boxes (eucalyptus/teak) PENDING | Get Owner Rep approval BEFORE June 15 Millwork Co. deadline — TIME CRITICAL | CM / Owner Rep | BEFORE 6/15 | 🔴 CRITICAL |
| 14 | Chandelier location — her master closet | Interiors Co. to provide dimensions; painting on HOLD until settled | Coordinate Interiors Co. + Interiors Lead today (6/3); unblock painting | Interiors Co. / Interiors Lead | 6/3 | 🔴 CRITICAL |
| 15 | Culligan water filtration | ✅ APPROVED by CM on 6/3/2026 | No action. | — | Done | ✅ DONE |
| 16 | Sheet pile — permit required? | Recollection: no permit required; explicit confirmation needed | Confirm with building official next week | PM | 6/10 | ACTION |
| 17 | Slabs to the fabricator's shop | Moving Friday 6/6; Stone Sub to coordinate the inspector inspection | Stone Sub calls the inspector for inspection coordination | Stone Sub / the inspector | 6/6 | ACTION |
| 18 | Propane tank | ✅ DELIVERED on-site (confirmed OAC5/OAC6) | No action. | — | Done | ✅ DONE |
| 19 | Garage doors — high-lift system | Proposal APPROVED; rails to install first; doors/cladding after | Install rails; verify space for rigid insulation behind doors | Site Super | ASAP | ACTION |
| 20 | Spiral stair railing mock-up | Well-received; minor end cap/termination + curve hiding concrete | Review with Interiors Lead today (6/3); document photos/notes; finalize termination | Interiors Lead / Site Super | 6/3 | ACTION |
| 21 | Next OAC — June 10, 2026 | Scheduled 6/10/2026 at 11:00 AM; site walk immediately after | All parties attend; site walk to follow | All | 6/10/2026 | SCHEDULE |
Attendees: PM, Site Super, APM (lead PM), Crowncore (CM), GC engineer, MEP Eng, Owner Rep, Facade Lead
| # | Topic | Status / Decision | Action Item | Owner | Due | Flag |
|---|---|---|---|---|---|---|
| 1.0 | Safety — Platform leg at top of stairs | RESOLVED — temporary for plywood subfloor, replaced. | No action. | Site Super | Done | DONE |
| 2.0 | Site cleanliness / Windows | the engineer noted exterior spots being addressed. Windows must be closed EOD. | Enforce daily. | Site Super | Daily | INFO |
| 3.0 | Civil revision — Civil Eng | Still pending full civil revision. Civil Eng issued grading plan without 'not for construction' note. | Follow up with Civil Eng. | MEP Eng / Civil Eng | 6/3 | ACTION |
| 4.0 | Facade horizontal metal specs | PM sent to MEP Eng today for review. | MEP Eng to confirm. | MEP Eng | 6/3 | ACTION |
| 5.0 | Wellness — Cryotherapy conduits | Proceeding with Cryo Vendor directing conduit placement. | APM calls Cryo Vendor back to site to mark exact locations. | APM / Cryo Vendor | ASAP | CRITICAL |
| 6.0 | Landscape — Landscape Arch / LAND | Sunshine 811 scheduled to mark seawall area this week. Site walk with Landscape Arch/Site Super after. | Confirm 811 markings then schedule walk. | APM / Site Super | This week | ACTION |
| 7.0 | Roof HVAC isolators — permit submission | Signed permit app received back. Will now submit to city. | Submit to city immediately. | PM | ASAP | ACTION |
| 8.0 | Fencing / railings VE | CM issued instructions on sections. Final proposal from Fab Lead pending. | Obtain final proposal from Fab Lead. | PM / Fab Lead | 6/3 | CRITICAL |
| 9.0 | Interior louvers — bottom detail | Fab Lead needs Facade Lead comments on shop drawings. Facade Lead wants site visit. | Schedule Facade Lead site visit to finalize. | Facade Lead / Fab Lead | ASAP | ACTION |
| 10.0 | Shearwall — back deck / fire pit | Struct Eng coming this week. | Monitor. Push for delivery. | APM / Struct Eng | This week | ACTION |
| 11.0 | Shearwall — column under wellness room | Drawings received today. Sent to Facade Lead & EOR for approval. | Await Facade Lead / EOR. | Facade Lead / EOR | ASAP | ACTION |
| 12.0 | Cabana bath door — shop drawings + NOA | Pending. CM P to send to team. | CM to provide. | CM | ASAP | ACTION |
| 13.0 | Pool Co. — pool heater / window conflict | Pool equipment delivered yesterday. Pool Tech coming for layout. | Schedule Pool Tech for equipment layout. | Pool Tech / APM | ASAP | ACTION |
| 14.0 | Veneer — owner approval ⚠ TIME CRITICAL | STILL PENDING: her closet / his & her vanities / massage vanity / cabana bar. Interiors Lead coordinating once new samples arrive. | Must approve BEFORE June 15 Millwork Co. 2F delivery. | Interiors Lead / Owner Rep / Interiors Co. | BEFORE 6/15 | CRITICAL |
| 15.0 | Safe room doors — 2 installations | GC office requested COI from installer. | Follow up on COI. Route to ownership once confirmed. | PM | ASAP | ACTION |
| 16.0 | Culligan water filtration — DECIDED | DECIDED by Owner Rep: RO attached to main kitchen faucet + $999 UV button upgrade. | Proceed per direction. | PM | Done | DONE |
| 17.0 | Driveway proposals | Still leveling. Will send to ownership for approval. | Complete leveling. Route to ownership. | PM / APM | 6/3 | ACTION |
| 18.0 | Sheet piles — wall gap closure — APPROVED | APPROVED. PM sent proposal 5/26. Owner Rep approved at OAC5. | Proceed with installation. | APM / Site Super | ASAP | DONE |
| 19.0 | Slabs from Detroit | Glass Vendor inspecting tomorrow (5/28). | Glass Vendor to inspect and report. | Glass Vendor | 5/28 | ACTION |
| 20.0 | Sill risers | Site Super ordering from the supplier. | Confirm delivery date. | Site Super | ASAP | ACTION |
| 21.0 | Propane tank delivery — RESOLVED | Delivery this week, no storage charge. | No action. | PM | Done | DONE |
| 22.0 | Tape & finish — 2nd floor | In progress. | Monitor. | Site Super / Painting Sub | Ongoing | INFO |
| 23.0 | Millwork Co. — schedule revision ⚠ | Millwork Co. rep on site. Revised: 2F FIRST. June 15 — 2nd floor vanities. | Confirm veneer approval before June 15 delivery. | APM / Millwork Co. rep | 6/15 | CRITICAL |
| 24.0 | El Gant — exterior stone starts June 15 | Confirmed. | Confirm start. | El Gant / Site Super | 6/15 | ACTION |
| 25.0 | Tile Sub — waterproofing | On site. | Monitor. | Tile Sub / Site Super | Ongoing | INFO |
| 26.0 | Tile Lead Tile — kickoff | Came today. Coming Monday for layout then waterproofing. | Confirm Monday appointment. | Tile Lead / Site Super | 6/1 | ACTION |
| 27.0 | Swimming pool — float slab | Need to float slab under equipment. Pool Sub owes proposal. | Chase Pool Sub. | PM / Pool Sub | ASAP | ACTION |
| 28.0 | 1F pre-drywall mechanical walk | Site Super has HVAC Lead's list and is working items. | Complete items before walk. | Site Super / HVAC Lead | TBD | ACTION |
| 29.0 | 1F pre-drywall low voltage walk | Walk done with LV Sub. Working on list. | Complete items. | Site Super / LV Sub | TBD | ACTION |
| 30.0 | Gas rough inspection — TODAY 5/27 | Inspection TODAY. Pass → call 1F framing inspection. | Confirm pass/fail. Call framing if gas passes. | Site Super / MEP Eng | 5/27 | CRITICAL |
| 31.0 | Electrical — 1F rough | ~2–3 more weeks for Lighting Designer to complete 1F rough. | Monitor. | Lighting Designer / Site Super | ~6/17 | ACTION |
| 32.0 | City storm drain cleaning | City rep out until 6/1. | Follow up 6/1. | Site Super | 6/1 | ACTION |
| 33.0 | Mosquito misting trims | Coming next Wednesday for test fit. | Confirm. | Site Super | 6/3 | ACTION |
| 34.0 | Exterior speakers + light trims | Coming from AV Vendor / trims ordered. | Confirm arrival and install schedule. | APM / AV Vendor | TBD | ACTION |
| 35.0 | FPL easement — recording | Covenant signed. Need to record. | CM: retrieve from neighboring property → notarize → submit Miami-Dade. | CM | ASAP | CRITICAL |
| 36.0 | Next OAC meeting | June 3, 2026 at 11:00 AM. | Confirm attendees. | All | 6/3 | SCHEDULE |
Attendees: PM, Site Super, APM, CM, GC engineer, MEP Eng, MEP consultant, the PE, Owner Rep | Next OAC: 5/27 at 11:00 AM
| # | Topic | Status / Decision | Action Item | Owner | Due | Flag |
|---|---|---|---|---|---|---|
| 1.0 | Safety — Elevator 2F Opening | Site Super added fall protection at elevator opening 2F. Resolved. | No further action. | Site Super | Done | DONE |
| 2.0 | Site Cleanliness / Windows | Drywall dust daily — Site Super enforcing sweep up. Windows MUST be closed at end of every day — rainy season. | Enforce daily at closing. | Site Super | Daily | INFO |
| 3.0 | MEP Revision — City APPROVED | APPROVED. PM picked up from city 5/20. Resubmitted 5/18, approved same week. | File approved plans. Proceed with gas tank and related work. | PM | Done | DONE |
| 4.0 | Propane Tank Slab — Engineer Inspection | the engineer needs to inspect slab once steel is in place. | the engineer to inspect when steel ready. | APM / the engineer | Post-steel | ACTION |
| 5.0 | Civil Revision — Civil Eng | Still pending full civil revision. Civil Eng provided grading above propane tank. MEP Eng reissuing grading plan without Not For Construction label. | Follow up with Civil Eng for target date. | MEP Eng / Civil Eng | 5/27 | ACTION |
| 6.0 | Facade Metal — Color Decision | Color to match window frames. Fab Lead providing. Shop drawings needed from Fab Lead for Facade Lead review. | MEP Eng reaching out to Fab Lead for shop drawings. | MEP Eng / Fab Lead | 5/27 | CRITICAL |
| 7.0 | Wellness Center — Cryotherapy DECIDED | DECIDED: Owner Rep purchasing unit himself. Cryo Vendor installs after final inspections. Transformer in electrical room. Split condenser on roof low wall outside wellness room. | APM calls Cryo Vendor back to site to give Site Super exact conduit needs and locations. | APM / Site Super | ASAP | DONE |
| 8.0 | Landscape — Landscape Arch (surgery) | Landscape Arch had surgery. Will contact APM when ready to walk. | Call Sunshine 811 to locate underground infrastructure between pool deck and seawall before tree walk. | APM | Post-recovery | ACTION |
| 9.0 | Roof HVAC Isolators — Ownership Signature | EOR stamped. Permit app sent to ownership (ownership entity) for signature 5/18. STILL WAITING. | Ownership to sign immediately. PM to follow up. | Owner / PM | ASAP | CRITICAL |
| 10.0 | Fencing & Railings VE | Facade Lead met Fab Lead 5/19. Preparing summary for Owner Rep on design changes and pricing. New city handrails needed at front and back stairs. Facade Lead presented to Owner Rep at OAC4. Still pushing to finalize VE. | Finalize VE with Facade Lead. Fab Lead to produce shop drawings. Process with city. | Facade Lead / Fab Lead | 5/27 | CRITICAL |
| 11.0 | Interior Louvers | Fab Lead needs Facade Lead comments on shop drawings submitted. | Facade Lead to review and comment. Then coming to site to discuss. | Facade Lead / Fab Lead | ASAP | ACTION |
| 12.0 | Shearwall — Pool Deck & Fire Pit | Working on engineering drawings. Pushing Struct Eng every few days. Critical to keep Ceiling Sub working. If Struct Eng slow — call EOR. | Keep pushing Struct Eng. Alert EOR if no delivery by 5/27. | APM / Struct Eng | ASAP | CRITICAL |
| 13.0 | Shearwall — Column Under Wellness | Struct Eng addressing Facade Lead comments. | Monitor. | Struct Eng | 5/27 | ACTION |
| 14.0 | Cabana Bath Door — Shop Dwgs + NOA | Shop drawings and NOA needed. | Obtain shop drawings and NOA. | PM / APM | ASAP | ACTION |
| 15.0 | Interiors Co. — Master Carpet Selection | Interiors Co. to work with owner to select. | Interiors Lead to push Interiors Co.. Owner Rep to decide. | Interiors Lead / Interiors Co. | 5/27 | ACTION |
| 16.0 | Carousel Upcharge — REJECTED | REJECTED by Owner Rep. Does not approve $3.2K + $750 upcharge. Owner Rep may revisit later. | Drop current proposal. Close item for now. | APM / PM | Closed | DONE |
| 17.0 | Safe Room Doors | Confirm installer insurance before sending to ownership. | PM to verify insurance then route to ownership. | PM | ASAP | ACTION |
| 18.0 | Culligan Water Filtration | Met on site 5/19. Proposal being sent to ownership. | Route Culligan proposal to CM for owner approval. | PM | ASAP | ACTION |
| 19.0 | Driveway Proposals | Leveling in progress. Will send to ownership. | Complete leveling. Route to ownership. | PM / APM | 5/27 | ACTION |
| 20.0 | Millwork Co. — Vanity Veneer | Owner Rep and Millwork Co. rep meeting 5/20 for veneer approval. Shipping vanities second week of June. One week transit. Vanity install 2F late June. | Confirm Owner Rep approves veneer today. Track June shipping. Pending veneer approval. | Owner Rep / Millwork Co. rep | 5/20 | CRITICAL |
| 21.0 | Exterior Wood Ceilings — Extra Wood | RESOLVED: Ceiling Sub confirmed 5/20 — no additional wood planks needed to finish ceilings. | No action. | Site Super | Done | DONE |
| 22.0 | Slabs from Detroit | Glass Vendor going to inspect. Will email results. | Glass Vendor to inspect and report. | Glass Vendor | ASAP | ACTION |
| 23.0 | Sheet Piles — Wall Gap | On site. Installation pending Sunshine 811 locating underground. | Call Sunshine 811. Proceed once cleared. | APM / Site Super | ASAP | ACTION |
| 24.0 | Brass Floor Inlay Bars | Received on site. Tile Sub to make carousel edge mock-up. | Tile Sub to make mock-up with brass bars. | Tile Sub / Site Super | ASAP | ACTION |
| 25.0 | Basemold Riglet | On site. Blocked by sill riser installation. Chasing the window vendor. | Chase the window vendor for sill risers. | APM / PM | ASAP | ACTION |
| 26.0 | Propane Tank Delivery | Dumpster relocated. Requesting delivery this week. | Confirm delivery date. | PM | This week | CRITICAL |
| 27.0 | Drywall Inspection — PASSED | PASSED. Tape and finish in progress. Priming pushed back one week — dust + inspection timing. | Painting Sub to start priming when ready — week of 5/25. | Painting Sub / PM | Week of 5/25 | DONE |
| 28.0 | El Gant Kickoff — Exterior Stone | El Gant kickoff meeting today 5/20. Commencing exterior stone installation. | El Gant starting. | El Gant / Site Super | 5/20 | DONE |
| 29.0 | Tile Sub — Waterproofing + Carousel | Stone Sub starts waterproofing 5/21-22. Approved crack suppression plan. Warranty company to inspect. Thinks he has enough black slabs — to confirm. | Tile Sub starts 5/21. Confirm black slab quantity. | Tile Sub / Site Super | 5/21 | ACTION |
| 30.0 | Tile Lead Tile — 2 Bathrooms | 2 bathrooms only. Pending Tile Lead measuring. | Schedule Tile Lead to measure. | PM / Tile Lead | ASAP | ACTION |
| 31.0 | Swimming Pool — Float Slab | Equipment arriving ~2 weeks. Need to float slab under equipment — sloped. | PM getting price from Pool Sub for slab float. | PM / Pool Sub | ASAP | ACTION |
| 32.0 | Millwork Co. — Vanity Shipping | Shipping second week of June. One week transit. Install 2F late June. Pending veneer approval 5/20. | Track shipping. Confirm veneer approval. | APM / Millwork Co. rep | June | CRITICAL |
| 33.0 | 1F Pre-Drywall Mechanical Walk | 5/21 at 10am — HVAC Lead AND the engineer MUST attend. | APM to confirm HVAC Lead and the engineer attendance. | HVAC Lead / the engineer / APM | 5/21/2026 | CRITICAL |
| 34.0 | 1F Pre-Drywall Low Voltage Walk | 5/21 at 12pm — LV Sub AND the engineer MUST attend. | APM to confirm LV Sub and the engineer attendance. | LV Sub / the engineer / APM | 5/21/2026 | CRITICAL |
| 35.0 | Pending Change Orders | 'PM?' noted on agenda — no CO list provided at OAC4. | PM to provide CO list before or at 5/27 OAC. | PM | 5/27 | ACTION |
| 36.0 | New Master Schedule | APM/Site Super/PM to build after 2F drywall and flooring coordination. | Build schedule after 2F drywall complete and flooring sequenced. | APM / Site Super / PM | After 2F drywall | ACTION |
| ADDITIONAL DETAIL FROM MEETING TRANSCRIPT — CROSS-REFERENCED 5/20/2026 | ||||||
| A1 | Civil — Slab Elevation Confirmation Needed | Civil plan shows 'preliminary / not for construction' — shell contractor hesitant to proceed. Need written confirmation that bubbled area slab elevations (e.g. 7 NGBD) will not change. MEP Eng to get written confirmation OR have Civil Eng reissue bubbled sheet without preliminary stamp for propane tank/generator area only. | MEP Eng: written elevation confirmation OR reissue bubbled sheet without preliminary stamp for propane/generator area. | MEP Eng / Civil Eng | 5/22/2026 | CRITICAL |
| A2 | Generator Screening + Fencing — Owner Package Due 5/25 | Generator ~69 inches tall — must be elevated above flood level. City requires permanent screening (landscaping supplements only). Owner: white fences, minimalist, clean V-shape resort look. Rooftop: vertical tubes (lower cost) vs vertical fins (better concealment) — need apples-to-apples pricing. Pool fence minimum 48 inches. Cable rail vs vertical picket at pool equipment path — white finish preferred. Marina-to-pool deck gates required by city. Equipment stacking may exceed screen height — panels designed to be removable for service. | Prepare user-friendly drawing + pricing summary for Owner Rep by 5/25. Include fence/screen options with clearances. Review MEP Eng drawing with city to confirm 3-foot clearances for generator + condensing unit. Bracket-mounted unit behind fence preferred — no new slab. | APM / MEP Eng / Fab Lead | 5/25/2026 | CRITICAL |
| A3 | Pool Equipment Layout — Field Meeting with Pool Co. (~2 weeks) | Focused field meeting needed with Pool Tech (Pool Co.) to resolve pool equipment layout, gas water heater/window clearances, egress, and fence height within code. River rock preferred over slab for maintenance. | Schedule field meeting with Pool Co. within ~2 weeks to finalize equipment layout and fence strategy. | APM / Pool Tech (Pool Co.) | ~6/3/2026 | ACTION |
| A4 | Wine Condenser Location — City Clearances | Wine condenser placement needs code clearances. Consider consulting mechanical inspector. Alternative location feasible with fence extension — owner prefers no new slab. AV Vendor panel may be movable — verify code. | Consult city mechanical inspector on wine condenser clearances. Verify AV Vendor panel movability. No new slab if possible. | APM / MEP Eng | 5/27/2026 | ACTION |
| A5 | Wellness Center — Cryotherapy Conduit Rough-In Detail | Cryo Vendor's direction: rough-in conduits NOW (exterior conduit for condenser + conduit to electrical room for possible transformer) before final inspections. Install cryotherapy unit AFTER final inspections/occupancy to avoid MEP revisions. Prefer 208V outdoor split system. Avoid water-cooled units requiring chiller. UL listing not required for private residence post-occupancy — confirm with AHJ/insurance if non-UL unit considered. | APM to call Cryo Vendor back to site to mark exact conduit locations for Site Super. Rough-in conduits before walls close. | APM / Cryo Vendor / Site Super | ASAP | CRITICAL |
| A6 | Culligan Water Treatment — DECIDED | Culligan recommends: whole-house filtration + RO at kitchen only. NO dedicated RO or softener for steam shower — RO output ~1.8 gpm insufficient for ~2.0 gpm demand, plus space constraints. Owner agreed: proceed without RO/softener for steam. Domestic water split ground floor + 2F with constant-pressure booster pumps. Commission at farthest fixtures (master high-flow shower) with balancing valves. | Send updated Culligan proposal to Owner Rep and CM for approval. Commission domestic water system at farthest points. Document pump control logic. | PM / CM | ASAP | DECISION |
| A7 | Facade Break Metal — Prior Scope Incorrect, Drawings Poor | Prior shop drawings from Fab Lead had incorrect scope and poor drawing quality. Marked-up drawings were emailed. Fab Lead must re-review based on markups — not just the original submission. | Resend marked-up drawings to Fab Lead. Fab Lead to re-review and resubmit corrected shop drawings. | MEP Eng / Fab Lead | 5/27/2026 | CRITICAL |
| A8 | Interior Louvers — Stone Connection Detail + On-Site Review | Framing reportedly complete. Louver-to-stone connections needed — pin connection under stone. Interiors Co. provides design intent. On-site meeting needed to align details and expedite approvals. | Schedule on-site meeting to finalize louver details. Provide timely approvals/comments to Fab Lead. | MEP Eng / Fab Lead / Interiors Co. | ASAP | ACTION |
| A9 | Shearwall Struct Eng — ULTIMATUM: Firm Timeline by EOD or Replace | Owner instruction at OAC4: if Struct Eng does not provide firm timeline TODAY (5/20), engage alternate engineer known to Site Super. AOR (Facade Lead) to submit to city. EOR is the backup. PT wood substructure is the approach — must be engineered for hurricane/impact zone. City disallows plastic pedestals without NOI. | Struct Eng: firm timeline by EOD 5/20 or REPLACE with alternate engineer. If replaced: Site Super's contact + EOR. AOR to submit to city. | APM / Facade Lead / Struct Eng | EOD 5/20/2026 | CRITICAL |
| A10 | Irrigation — Start Meter Process + Shop Drawings | Start irrigation meter process now due to lead times. Irrigation subcontractor to produce shop drawings per Landscape Arch's plans. Landscape Arch to review/approve after recovery. Utility locating and exploratory excavation near seawall before Landscape Arch's site walk. | Start irrigation meter process. Irrigation sub produces shop drawings. Utility locating before any excavation near sheet pile. | APM / PM | ASAP | ACTION |
| A11 | Ceiling Sub — Finish Ceilings This Week Then PAUSE | Ceiling Sub crew to finish exterior wood ceilings this week. Then PAUSE — no next scope until vanities arrive AND deck/fire pit plans AND millwork are ready. Do not start new scope without all three in place. | Site Super to confirm ceiling completion. Communicate pause instruction to Ceiling Sub. | Site Super | This week | ACTION |
| A12 | Master Carpet Selection — LOW PRIORITY | Interiors Co. rep to confirm with owner. Low priority — not holding anything up. | Interiors Co. rep to confirm with Owner Rep. No urgency. | Interiors Co. / Interiors Co. rep | Low priority | INFO |
| A13 | Roof HVAC Isolators — Ownership Signature via FedEx | EOR stamped drawings complete. Permit app sent to ownership (ownership entity). Expected to arrive via FedEx for signature. | Ownership to sign and return FedEx immediately upon receipt. | Owner / PM | Upon receipt | CRITICAL |
Attendees: APM (lead PM), Site Super, MEP Eng, Owner Rep, Fab Lead, Struct Eng, the PE, Interiors Lead + others | Next OAC: May 20, 2026 at 12:00 PM
| # | Topic | Decision / Outcome | Action Item | Owner | Due Date | Status |
|---|---|---|---|---|---|---|
| 1.0 | Site Safety & Cleanliness | Sinkhole by garage repaired with concrete. Hard hats now enforced for GC crews. Site cleaned after drywall. Tracks vacuumed before insulation/drywall install. | Strictly enforce window closure at end of each day — rainy season started. Protect new drywall. | Site Super | Daily | Ongoing |
| 2.0 | Propane Tank Anti-Flotation Device | Mech Eng completed drawings. Hard copies of MEP revision provided by MEP Eng. | Process stamped anti-flotation device drawings with the city. | MEP Eng / PM | ASAP | Open |
| 3.0 | Civil Revision — Civil Eng | Civil Eng received site plan and city comments. Civil revision in progress. | Follow up with Civil Eng on civil revision progress next week. | APM | 5/20/2026 | In Progress |
| 4.0 | Facade / Brake Metal — Color Decision Needed | Meeting held with Facade Lead on facade metal. Fab Lead's engineer reviewing markups on brake metal shop drawings to add fastening details. Color must be decided before work can proceed. | Work with Fab Lead on facade metal color. MEP Eng to get final marked-up shop drawings from Fab Lead with VE changes. | MEP Eng / Fab Lead / APM | 5/20/2026 | Open — Color TBD |
| 5.0 | Landscape Plan — Tree Relocation | Landscape architect's plans show trees conflicting with underground utilities. | Schedule walk-through with landscape architect to relocate conflicting trees. | APM / Landscape Arch | 5/20/2026 | Open |
| 6.0 | City Courtesy Walk-Through Results | City approved sheet piles for seawall gap. Minor handrail additions required on front steps and fire pit steps. | MEP Eng to incorporate new handrail requirements into fencing revision. | MEP Eng | 5/20/2026 | Open |
| 7.0 | Fencing & Railing VE — Roof Fencing Design | Major VE discussion. City handrail requirements being incorporated. AOR opposed VE for roof fencing — original plan was high-end louver system to hide tall condensing units. Owner Rep: black fencing on white roof looks ugly. DECISION: explore less expensive, possibly white, fencing solution for roof and generator areas. | MEP Eng to get final marked-up shop drawings from Fab Lead reflecting VE changes (pickets vs decorative, roof fencing solution). | MEP Eng / Fab Lead | 5/20/2026 | In Progress |
| 8.0 | Wellness Center — Cryotherapy Chamber (CRITICAL ISSUE) | Selected Cryofast machine (French) requires 230V. House provides 208V — noisy step-up transformer required. Unit generates 2–5 kW heat. Condenser system 6 at max. System 2 could handle at 120% capacity (needs owner approval). Three-phase electrical cannot be changed. | Research American-made 208V cryotherapy units and split-unit options (external condenser/chiller) to avoid transformer + AC mods. Send Owner Rep picture + specs of proposed cassette unit. | APM / Speaker 3 | 5/20/2026 | Open — Researching Alt. |
| 9.0 | Wellness Center — AC Solution | Engineer the PE proposed 1.5-ton supplemental cassette unit. Linear less-obtrusive cassette preferred for aesthetics. | Investigate less obtrusive AC cassettes. Determine which rooms are served by condenser system 2. | APM / the PE | 5/20/2026 | Open |
| 10.0 | Transformer Noise Issue | Separate transformer (possibly cryo unit) identified as extremely noisy ('jet engine'). Must find new insulated location. | Get technical specs for noisy transformer from Lighting Designer. Find suitable insulated location. | APM / Lighting Designer | 5/20/2026 | Open |
| 11.0 | Main House Transformer Reorientation | ✅ REJECTED — too costly, must maintain 8-foot FPL clearance. Orientation stays as-is. | No action — closed. | — | Closed | ✅ Closed |
| 12.0 | Carousel Turntable — Pricing & Installation | Proposal received. Price negotiation underway. Simple gear modification proposed to slow it down. Brass floor inlays expected May 14. | Call carousel supplier to negotiate lower price. Meet with Tile sub installer May 14 to approve turntable installation method. | APM / PM | 5/14/2026 | In Progress |
| 13.0 | Deck & Fire Pit Substructure — NOA Issue | Originally planned pedestals have no NOA and are unapproved. New plan: pressure-treated wood substructure designed by Struct Eng. Drawings are priority to prevent work stoppage. | Struct Eng to provide engineered drawings for PT wood deck and fire pit substructure. PRIORITY — crew waiting. | Struct Eng | ASAP | Open — URGENT |
| 14.0 | Interior Painting — Priming Approved | ✅ DECISION: Interior priming approved to start week of May 18. | Coordinate painter mobilization for week of May 18. | APM / PM | 5/18/2026 | ✅ Approved |
| 15.0 | 2nd Floor Drywall Screw Inspection | Goal: pass drywall screw inspection by end of week of May 11. Plumbers scheduled May 14 to complete work so ceilings can be closed. | Plumbers on site May 14. Close ceilings after plumbing complete. | Site Super / Plumber | 5/14/2026 | In Progress |
| 16.0 | Tiling — Tile Sub & Tile Lead | Tile Sub (main installer) on site May 14. Second installer Tile Lead starts May 15. Exterior stone installer kickoff May 15. | Coordinate Tile Sub May 14 start and Tile Lead May 15 start. Stone installer kickoff May 15. | Site Super / APM | 5/14–5/15/2026 | Scheduled |
| 17.0 | Interiors Co. Input — Bathroom Digital Slab Layout + Master Carpet | Interiors Co.'s input needed for bathroom 2 digital slab layout and master carpet selection. | Interiors Lead to push Interiors Co. for master carpet selection with Owner Rep. | Interiors Lead / Interiors Co. | 5/20/2026 | Open |
| 18.0 | Gym Glass Wall — Shop Drawings | Shop drawings awaiting final ceiling layout and drywall inspection completion. | AGG Glass to proceed with shop drawings once ceiling layout final and drywall inspection passed. | CM / AGG Glass | Post-drywall inspection | Open |
| 19.0 | Safe Room Doors — Written Quote | the designer provided verbal quote of $1.5K/piece. Written quote still pending. | Get written quote from the designer for both safe room doors. | PM | ASAP | Open |
| 20.0 | Shower Glass — Height Clarification | Interiors Co. needs to clarify heights. Believed only steam room glass goes to ceiling. | Speaker 10 (PM?) to receive all shower information from PM for framing. Interiors Co. to clarify. | Interiors Co. / PM | 5/20/2026 | Open |
| 21.0 | Roof HVAC Isolators — Landscape Arch Follow-Up | Follow-up needed with Landscape Arch regarding isolators. | APM to follow up with Landscape Arch on roof HVAC isolators. | APM | 5/20/2026 | Open |
| 22.0 | Material Status Update | Riglets on site. Sheet piles on site. Slabs from Detroit in transit. Brass floor inlays expected May 14. | Confirm brass floor inlay delivery May 14. Track Detroit slab delivery. | APM / Site Super | 5/14/2026 | In Transit |
| 23.0 | Next OAC — May 20, 2026 at 12:00 PM | Confirmed. | All parties to attend. Week of May 25 OAC to be scheduled earlier for Owner Rep. | All | 5/20/2026 | Scheduled |
| Phase / Task | Owner | Status | 4/14 | 4/21 | 4/28 | 5/5 | 5/12 | 5/19 | 5/26 | 6/2 | 6/9 | 6/16 | 6/23 | 6/30 | 7/7 | 7/14 | 7/21 | 7/28 | 8/4 | 8/11 | 8/18 | 8/25 | 9/1 | 9/8 | 9/15 | 9/22 | 9/29 | 10/6 | 10/13 | 10/20 | 10/27 | 11/3 | 11/10 | 11/17 | 11/24 | 12/1 | 12/8 | 12/15 | 12/22 | 12/29 | 1/5 | 1/12 | 1/19 | 1/26 | 2/2 | 2/9 | 2/16 | 2/23 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| LIFE SAFETY & CRITICAL HOLDS | ||||||||||||||||||||||||||||||||||||||||||||||||
| ⚠ Gas Revision — walls CANNOT close | PM | ⚠ Trouble | ||||||||||||||||||||||||||||||||||||||||||||||
| ⚠ HVAC Supply Duct Failure — demand letter HVAC Lead | PM | ⚠ Trouble | ||||||||||||||||||||||||||||||||||||||||||||||
| Gas WH — Underground Elec. Conflict (CO~3wk) | PM | ⚠ Trouble | ||||||||||||||||||||||||||||||||||||||||||||||
| Front Facade — Stone vs. Paint DECISION | PM | ⚠ Trouble | ||||||||||||||||||||||||||||||||||||||||||||||
| ENVELOPE & EXTERIOR | ||||||||||||||||||||||||||||||||||||||||||||||||
| Elevator — Rails + Permit ✅ | Site Super | ✅ Done | ||||||||||||||||||||||||||||||||||||||||||||||
| Remove Scaffolding | Site Super | ✅ Done | ||||||||||||||||||||||||||||||||||||||||||||||
| Stucco (stucco sub) — started 4/21 | PM | In Progress | ||||||||||||||||||||||||||||||||||||||||||||||
| Foam Panel Fabrication ✅ | PM | ✅ Done | ||||||||||||||||||||||||||||||||||||||||||||||
| Foam Panel Ext. Install | PM | Scheduled | ||||||||||||||||||||||||||||||||||||||||||||||
| Riglets T&G — powder coating (Wed) | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| LED Metal Strip — galvanize (DUE 4/29) | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Aluminum Cladding | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Wood Ceilings | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Ext. Patio Stone | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Stone Terraces | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Glass Railings | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Spiral Stair & Railings (release scope) | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Retaining Wall — Public Works | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Pavers / Driveways | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Roof Metal Equipment Enclosure | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| MEP ROUGHS | ||||||||||||||||||||||||||||||||||||||||||||||||
| Rough Wiring & Distribution ✅ | Site Super | ✅ Done | ||||||||||||||||||||||||||||||||||||||||||||||
| Low Voltage ✅ | Site Super | ✅ Done | ||||||||||||||||||||||||||||||||||||||||||||||
| Plumbing Rough (Plumbing sub — started 4/20) | Site Super | In Progress | ||||||||||||||||||||||||||||||||||||||||||||||
| ⚠ Condensing line insulation scope — Horiz. TBD | PM | ⚠ Trouble | ||||||||||||||||||||||||||||||||||||||||||||||
| ⚠ Wine Wall & AV HVAC Rough | Site Super | ⚠ Trouble | ||||||||||||||||||||||||||||||||||||||||||||||
| HWH / DOB Approvals | PM | Pending | ||||||||||||||||||||||||||||||||||||||||||||||
| Gas Piping (pend. inspection) | Site Super | In Progress | ||||||||||||||||||||||||||||||||||||||||||||||
| ELD Electrical — started 4/28 ✅ | Site Super | In Progress | ||||||||||||||||||||||||||||||||||||||||||||||
| ELD Metal — started 4/27 ✅ | Site Super | In Progress | ||||||||||||||||||||||||||||||||||||||||||||||
| Garage A/C Relocation | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Transformer / Pedestals (Marina) | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| CIVIL & SITE | ||||||||||||||||||||||||||||||||||||||||||||||||
| French Drain Relocation (Thurs 4/30) | APM | Scheduled | ||||||||||||||||||||||||||||||||||||||||||||||
| Pile Schedule + Inspection | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Slab — Start + Rebar + Completion | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Back Fill | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Propane Tank — Survey + Delivery | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Gas Tank Coordination | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Pipe Work (City — clean, no lining) | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| POOL & EXTERIOR AMENITIES | ||||||||||||||||||||||||||||||||||||||||||||||||
| Pool Equipment Release + Start | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Pool Pedestals + Deck Shop Dwgs | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Fire Pit Shop Drawings | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Garage Doors — release for production | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| DRYWALL & SHELL CLOSE | ||||||||||||||||||||||||||||||||||||||||||||||||
| Door Vendor Drywall — Master His/Her ✅ (ceilings + walls) | Site Super | ✅ Done | ||||||||||||||||||||||||||||||||||||||||||||||
| Drywall Finish (7 days) | Site Super | In Progress | ||||||||||||||||||||||||||||||||||||||||||||||
| Framing Inspection | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Drywall — All Areas | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Plaster / Compound / Cornerbeads | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| MILLWORK & FINISH TRADES | ||||||||||||||||||||||||||||||||||||||||||||||||
| Millwork Production (underway) | PM | In Progress | ||||||||||||||||||||||||||||||||||||||||||||||
| Tile Sub Stone — Material→Layout→Cut→Install | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Stone Backing + Vanity L-Angles (dates TBD 🔴) | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Millwork Co. (vendor contact — June 2026) | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Floor Heating — Material Ordered 4/21 ✅ | PM | ✅ Done | ||||||||||||||||||||||||||||||||||||||||||||||
| Millwork Install | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Closets | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Doors & Casing | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Counters | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Appliances | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| FLOORING | ||||||||||||||||||||||||||||||||||||||||||||||||
| Stone Flooring & Bathrooms | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Wood Flooring Delivery + Install | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Flush Baseboard (Tri-County) | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| ELECTRICAL & MEP FINISHES | ||||||||||||||||||||||||||||||||||||||||||||||||
| HVAC — Master Wing (owner approval) | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Steam Room Lighting (owner confirm) | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Electrical Trim / Keypads / Fans | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Mechanical Finishes | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| AV VENDOR — shade wire/alarms/speaker | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| CONTRACTS & APPROVALS | ||||||||||||||||||||||||||||||||||||||||||||||||
| Interior Painting — revise + resend proposal | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Exterior Painting — new proposal (25% darker) | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Paint Selections — OWNER APPROVALS NEEDED 🔴 | PM | ⚠ Trouble | ||||||||||||||||||||||||||||||||||||||||||||||
| Electrical Fixtures — AV Vendor confirm scope | Site Super | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| INTERIOR FINISHES | ||||||||||||||||||||||||||||||||||||||||||||||||
| Final Painting | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Specialty Wall Finishes | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Shower Glass & Mirrors | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Door Hardware + Window Treatments | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Stair Finishes / Rail | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Carpet | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| CLOSEOUT | ||||||||||||||||||||||||||||||||||||||||||||||||
| Rolling Punchlist (start Dec 2026) | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| TCO Application | PM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Testing & Balancing / Commissioning | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| Cleaning / De-mob / Close Out | APM | Open | ||||||||||||||||||||||||||||||||||||||||||||||
| 🎯 TARGET COMPLETION — FEB 28, 2027 | GC | 🎯 TARGET | ||||||||||||||||||||||||||||||||||||||||||||||
| In Progress | Scheduled | Planned | ||||||||||||||||||||||||||||||||||||||||||||||
| # | Item | Submitted To | By | Owner Rep Decision | Date | Notes / Next Step |
|---|---|---|---|---|---|---|
| 1.0 | Plumbing — 2nd Floor Balancing Valves ($1.2K) | CM | PM | ✅ APPROVED | 5/4/2026 | Verbal price approved. |
| 2.0 | Electrical — Specialty Outlets ($3.9K — Electrical Sub) | CM | PM | ✅ APPROVED | 5/4/2026 | Approved by Owner Rep 5/4. |
| 3.0 | Electrical — Floor Boxes ($4.2K — Electrical Sub) | CM | PM | ⚠ PARTIAL | 5/4/2026 | Approved EXCEPT wellness room. Reprice pending. |
| 4.0 | HVAC — Master Wing — no additional AC units | Owner Rep | APM/PM | ✅ NO AC — CLOSED | 5/4/2026 | Decided by Owner Rep 5/4. |
| 5.0 | Shades — motorized massage room only | PM/AV Vendor | APM | ✅ DECIDED | 5/6/2026 | Massage: motorized. Staff/baths: manual. |
| 6.0 | Foyer foam panels — run to floor, seal all sides | Site Super/Interiors rep | Interiors Co. | ✅ DECIDED | 5/6/2026 | Interiors Co. confirmed. Instructions issued. |
| 7.0 | Stair Guard Rail CO | CM | PM | ✅ APPROVED | Prior | Per PM's tracker. |
| 8.0 | Smart Glass Film | CM | PM | ❌ REJECTED | Prior | Rejected per PM's tracker. |
| 9.0 | Baseboard Milling & Install | CM | PM | ✅ APPROVED | Prior | Per PM's tracker. |
| 10.0 | Wine Unit — Ductless Slimline | CM | PM | ✅ APPROVED | Prior | Per PM's tracker. |
| 11.0 | Metal Fencing & Enclosures ($531K) | Owner Rep/CM | PM | ⏳ VE IN PROGRESS | — | OAC5: CM issued instructions on sections. Final proposal from Fab Lead pending. |
| 12.0 | Interior Painting — Painting Sub | Owner Rep | APM/PM | ✅ PRIMING APPROVED | 5/13/2026 | Interior priming approved OAC3. Painter mobilized. |
| 13.0 | Carousel — speed reduction gear upcharge | Owner Rep | PM | ✅ UPCHARGE REJECTED | 5/20/2026 | Owner Rep rejected $3.2K + $750 upcharge at OAC4. |
| 14.0 | Civil Engineer Civil Eng — additional fees | Owner Rep | APM | ⏳ PENDING | — | Site Super sketch in progress to reduce scope. |
| 15.0 | Water Filtration — Culligan | Owner Rep/CM | PM | ✅ DECIDED — OAC5 | 5/27/2026 | RO to main kitchen faucet + $999 UV button upgrade. Owner Rep directed 5/27. |
| 16.0 | Wellness Center — Cryotherapy unit | Owner Rep | APM/MEP Eng | ✅ DECIDED | 5/20/2026 | Owner Rep purchasing unit himself. Cryo Vendor directing conduit rough-in. |
| 17.0 | Gym Glass Wall (AGG Glass) | CM / AGG Glass | GC | ⏳ SHOP DRAWINGS IN PROGRESS | — | AGG Glass (Owner's contractor). Shop drawings in progress. |
| 18.0 | Safe Room Doors (~$1.5K/door) | CM | PM | ⏳ COI PENDING | ASAP | GC office requested COI. Must verify insurance before routing to ownership. |
| 19.0 | Jib Doors — AC Mech Closets | APM | PM | ⏳ APM TO REVIEW | — | Two door types. APM reviewing. |
| 20.0 | AV Room HVAC | APM | PM | ⏳ APM TO CLARIFY | — | APM to determine exact equipment spec. |
| 21.0 | Millwork Installer for Millwork Co. | APM / Site Super / Owner Rep | PM | ⏳ ON-SITE DISCUSSION | — | APM and Site Super to discuss with Owner Rep directly. |
| 22.0 | Landscape Plans (Landscape Arch / LAND) | Owner Rep | APM | ⏳ PENDING | Post-recovery | Landscape Arch had surgery. Sunshine 811 scheduled for marking then site walk. |
| 23.0 | Garage Cabinetry & Slat Walls (epoxy vendor) | Interiors Co. / PM | PM | ⏳ INTERIORS WALKTHROUGH | — | Decide during Interiors Co. walkthrough. |
| 24.0 | Shower Enclosures, Ribbed Glass & Mirrors | APM / PM | PM | ⏳ PENDING | — | CM no role. APM and PM manage. |
| 25.0 | Fire Feature — Galio Planika Fire Bowl | Owner Rep | GC | ⏳ PENDING | — | Purchase fire bowl. Fill slab below. |
| 26.0 | Dock Demo | Owner Rep | PM | ⏳ PENDING | — | Pending proposal from Shore. |
| 27.0 | Sheet Piles — Wall Gap Closure | Owner Rep / PM | PM | ✅ APPROVED — OAC5 | 5/27/2026 | PM sent proposal 5/26. Owner Rep approved at OAC5. Proceed immediately. |
| 28.0 | Veneer — Her closet / His & Her vanities / Massage / Cabana bar | Owner Rep / Interiors Lead | Interiors Co. | ⏳ PENDING ⚠ TIME CRITICAL | BEFORE 6/15 | Must approve before June 15 Millwork Co. 2F delivery. Interiors Lead coordinating. |
| Bid Package/Description of Work | Sub Contractor | Buyout Status/Comments Awarded | |
|---|---|---|---|
| Final Cleaning | Proposals to be retrieved | ||
| Utility Easement | There will be a cost to this scope for the Marina. Proposal previously submitted to be updated with new scope | ||
| Retaining Walls | Facade Lead designing new scope. In AOR Court | ||
| Grading side & rear yards | Onsite | Removal of material/grading | |
| Site Fencing | the metal fabricator | Facade Lead reviewing scope/PM making scope document so Owner Rep can get other proposal | |
| Poured Concrete Driveway & Walkways | RFPs sent to two subs | ||
| Landscaping, Irrigaton, Landscape Lighting | Pending landscape design | ||
| Brake Metal | the metal fabricator | Review to capture all areas, verify color at front façade | |
| Baseboard | Testing Agency | Proposal from Testing Agency provided, $13plf. Need to identify linear foot necessary and revise proposal | |
| Millwork - Built-Ins, Vanities, Interior Doors, & Closets | Millwork Co./the Architect | Pending two jib doors at mech closet in chefs kitchen/mech closet. Pending wood ceiling at kitchen island | |
| Interior Painting | the painter or Painting Sub | Pending interior paint proposal. the painter's received. | |
| Repricing water Feature & Stone surround at door | L-Gant Tile | Pending proposal | |
| Gym Flooring (Material & Install - Wood Plank & Wood Border) | NWF | Requesting additional planks for gym 2. | |
| Wood Decking at Pool Deck | the installer | ? PM tracking down proposals for wood deck from the ceiling sub | |
| Fire Feature | Purchase of Galio Planika fire bowl - fill in slab below | ||
| Garage Cabinetry & Slat Walls | epoxy vendor | Design Needed from ownership, epoxy vendor Garage proposal needed | |
| Shower Enclosures & Doors, Ribbed Glass, & Mirrors | RFP's sent out on Friday. Sent to three fabricators | ||
| Plumbing Fixtures & Accessories | Ferguson | Complete flush plate purchase, garbage disposal push button, outdoor kitchen sink & faucet | |
| Whole House Water Filter | Circulate Proposals & leveling to ownership | ||
| Water Bug | One proposal received — wireless option. AV Vendor providing alternate |